Guidelines AAII Eastern Michigan Chapter
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AAII Eastern Michigan Chapter Guidelines
Chapter Mission:
The purpose of the AAII Eastern Michigan Chapter is to serve the best
interests of the general membership by providing unbiased investment
information, educational programs and speakers.
I. Board Meetings
A. There will be a minimum of four meetings in a calendar year, at least one per quarter.
Food will not be served at each meeting and an annual complimentary dinner for board members and SIG officers will be
held in a calendar year. In addition, one complimentary luncheon in December for chapter board officers will be scheduled.
B. Board members will be dropped from the Board if they miss three Board meetings
in a calendar year.
C. Location of meetings: All Board meetings shall be held preferably at a location that provides privacy, as determined by a
committee which is appointed by the Board.
D. Quorum: A simple majority of Board members must be present to vote on Board
business. Two officers must be part of the quorum.
1. Board members who are unable to attend a scheduled meeting shall provide a written voting proxy to a designated
member who will be present at the meeting.
2. These proxies will be kept with the meeting minutes by the secretary.
E. The Board intends to meet for a two-hour maximum time limit.
F. Membership is welcome to attend all Board meetings.
G. Board meetings will be tape recorded only by the secretary.
II. Officer and Board Member Selection Procedure
A. A nominating committee appointed by the president shall prepare a slate of
nominees. The Board has final approval of the slate.
B. The slate of officers and Board members and member at-large will be presented to the AAII membership for election
yearly. A yearly election must be held.
C. This slate is to be presented and voted upon by the AAII members in attendance
at the first meeting after Labor Day.
D. New officers and Board members will take office from the day of the meeting at which
they were elected. They will remain in office for a term of one year or until the
next yearly election.
E. Maximum number of Board members to be fourteen.
F. A Special Interest Group (SIG) chair may not concurrently hold the position of
president to properly serve the membership.
G. The at-large member shall perform duties or tasks as requested by the President of the Board.
III. Duration of Service
A. All officers and Board members may serve for an unlimited number of terms of office as long as they are reelected.
B. Any former officer or Board member may remain on the Board in a different capacity subsequent to expiration of their
term of office, provided they are filling a vacant office, not an at-large position.
C. Any officer or Board member may be a candidate for his or her former position.
D. Officers or Board members can be removed from office by vote of the Board if it is
deemed that the member is not acting in the best interest of the Board and its
mission to serve AAII members.
IV. Duties and Privileges of Officers and Board Members
A. Composition of the Board:
Officers: President, Vice president, Secretary, Treasurer
Members: Chairpersons of SIGs; Committee chairs (See VI. A. & II. E.)
B. Privileges:
1. Attendance at all chapter meetings will be free to all Board members.
2. No more than two board members may host the speaker for dinner before the presentation
at chapter expense. Board member hosts will make restaurant arrangements
and are responsible for ensuring the timely arrival of the speaker for the presentation.
3. The Board officers may select two members on a rotating basis
to attend the AAII Annual Meeting.
a. The registration fee only shall be paid in accordance with the policy and practice of AAII National.
b. Attending members must share materials and give presentations
about information learned at the meeting to each of the SIGs.
C. Duties:
1. All Board members must be paid up members of AAII.
2. All Board members are expected to assist at Chapter meetings. For
example: hosting, telephoning, assisting with registration—as assigned by
the President.
3. All board members are expected to be present to vote on motions at
quarterly board meetings. (Also see I., D.)
4. See description of duties as described in AAII.com modules.
5. All board members are expected to select and approve high quality and unbiased speakers.
V. Chapter Events
A. Frequency: A minimum of two chapter events will be held annually.
The board intends to avoid planning chapter events during June, July, August, December, and January.
B. It is the intention of the Chapter to have speakers representing a broad spectrum of investment topics.
C. Speakers will be informed that reference to their commercial product or service must be brief; that their main purpose is
to educate the members in keeping with the AAII mission.
D. SIG members who give presentations are invited by the SIG chair to attend -- without charge -- the next Chapter meeting
following their presentation.
VI. Committees
A. Standing committees: Chairs to be determined by majority vote of the Board.
1. Program -- all board members
2. Membership
3. Publicity
4. Facilities
5. Registration
6. Internet site maintenance
7. Member at-large
8. Meeting Announcement Coordinator -- VP Programming
9. Refreshments -- all board members
B. Ad-hoc committees to be appointed by the president
1. Nominating -- all board members
2. Guidelines review -- all board members
VII. Relationship between Board and Special Interest Groups (SIGs)
A. SIGs will follow the National AAII Chapter Policies and Procedure Guide
B. Each SIG shall have a representative on the Board who shall generally be the SIG
Chair, or another member elected by the SIG and approved by the Board.
C. Each SIG shall provide for an annual election of officers, including SIG chair.
D. Terms of office shall be for one year.
E. SIG chairs shall notify the AAII Board about the results of these annual elections.
VIII. Expenditures
A. Board members shall be reimbursed by the Board treasurer for all out of pocket
expenses incurred in the course of conducting Board and Chapter business.
B. Accounting regulations will be followed in accordance with the AAII Guideline modules as posted on the web.
C. No expenses over $100 (one hundred dollars) will be reimbursed without advance
approval of the Board of Directors.
D. Any member providing transportation for the speaker will be reimbursed at the current IRS mileage rate for excess
mileage.
IX. Chapter Guidelines
These guidelines will be reviewed and updated annually or as needed at a regular Board meeting.
Revised and Approved by Board Members March 2010
Richard A. Groen, President
